Administrative Partner
Company: Illumina
Location: San Diego
Posted on: March 17, 2025
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Job Description:
What if the work you did every day could impact the lives of people you know? Or all of humanity? At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world-changing projects, you will do more and become more than you ever thought possible.Responsibilities:
- Reports to 2 or more VPs and/or above and typically supports a department, function or site.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
- Prepares reports by collecting and analyzing information.
- Answers, screens and directs telephone calls.
- Provides information by answering questions and requests.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes, reconciles and submits expense reports in Concur.
- Serves as a primary contact and communication channel in Illumina for Government Officers representing Medical Device Regulation in the countries that Illumina operates.
- Acts as an ambassador for Illumina - internally & externally, exhibiting a positive attitude and living our values.
- Demonstrates strong business partnership with multiple departments, functions, sites or leaders.
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
- Implements practices to increase productivity and where appropriate, effectively manages communications.
- Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
- Handles details of a highly confidential and critical nature.
- Organizes and plans a variety of events including conferences and meetings.Requirements:
- Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
- Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.
- Must have a high level of proficiency in Outlook, Word, Excel and Power Point.Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.Experience/Education:
- Typically requires a minimum of 6 years of related experience.
- Requires a High School Diploma or GED; Bachelor's degree
preferred.The estimated base hourly range for the Administrative
Partner role based in the United States of America is: $38.89 -
$58.31. Should the level or location of the role change during the
hiring process, the applicable base pay range may be updated
accordingly. Compensation decisions are dependent on several
factors including, but not limited to, an individual's
qualifications, location where the role is to be performed,
internal equity, and alignment with market data. Additionally, all
employees are eligible for one of our variable cash programs (bonus
or commission) and eligible roles may receive equity as part of the
compensation package. We offer a wide range of benefits as
innovative as our work, including access to genomics sequencing,
family planning, health/dental/vision, retirement benefits, and
paid time off.At Illumina, we strive to foster a diverse and
inclusive workplace by cultivating an environment in which everyone
contributes to our mission. Built on a strong foundation, Illumina
has always been rooted in openness, collaboration, and seeking
alternative views and perspectives to propel innovation in
genomics. We are proud to confirm a zero-net gap in pay, regardless
of gender, ethnicity, or race. We also have several Employee
Resource Groups (ERG) that deliver career development experiences,
increase cultural awareness, and demonstrate our collective
commitment to diversity and inclusion in the communities we live
and work. We are proud to be an equal opportunity employer
committed to providing employment opportunity regardless of sex,
race, creed, color, gender, religion, marital status, domestic
partner status, age, national origin or ancestry, physical or
mental disability, medical condition, sexual orientation,
pregnancy, military or veteran status, citizenship status, and
genetic information. Illumina conducts background checks on
applicants for whom a conditional offer of employment has been
made. Qualified applicants with arrest or conviction records will
be considered for employment in accordance with applicable local,
state, and federal laws. Background check results may potentially
result in the withdrawal of a conditional offer of employment. The
background check process and any decisions made as a result shall
be made in accordance with all applicable local, state, and federal
laws. If you require accommodation to complete the application or
interview process, please contact accommodations@illumina.com. The
position will be posted until a final candidate is selected or the
requisition has a sufficient number of qualified applicants. This
role is not eligible for visa sponsorship.About UsThe potential of
genomics to change the world is unparalleled. At Illumina, we are
leading the way. Our technology empowers researchers and clinicians
globally to improve cancer treatments, change the course of
diseases, protect the environment, and fight food insecurity. We
are made up of dedicated professionals, all-in on creating a better
world - and we need every skill set on our path to making genomics
useful for all. Learn more about life at Illumina.
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Keywords: Illumina, San Diego , Administrative Partner, Administration, Clerical , San Diego, California
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