EXECUTIVE ASSISTANT
Company: City of San Diego, CA
Location: San Diego
Posted on: November 13, 2024
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Job Description:
Salary : $62,920.00 - $76,148.80 Annually
Location : City of San Diego, CA
Job Type: Varies by Position
Job Number: JR-T11490-202411
Business Area: N/A - Multiple Departments
Opening Date: 11/08/2024
Closing Date: 11/25/2024 11:59 PM Pacific
JOB INFORMATION
See NOTE(S) below for future wage increases and/or additional
compensation opportunities.
Executive Assistant positions perform secretarial duties for City
of San Diego Department Directors and other City executives;
arrange meetings, appointments, and itineraries; take and type
minutes of meetings; compose and edit routine correspondence and
assemble statistical reports; proofread complex correspondence and
reports; provide information and interpret administrative policies
and procedures for government officials, City Council, commission
members, community organizations, and the public; may supervise
clerical subordinates; make travel arrangements and reservations
for business travel and conference attendance; manage budget and
financial matters; and perform other duties as assigned.
NOTES:
MINIMUM REQUIREMENTS
You must meet the following requirements on the date you apply,
unless otherwise indicated.
EXPERIENCE: Three years of full-time clerical experience which MUST
include a minimum of one year of full-time experience as a personal
or private secretary/assistant.
NOTES:
Required documents should be attached electronically to your
application. If you are unable to attach at the time of application
submittal, you must submit them as soon as possible via fax: (619)
533-3337; or to the Employment Information Center: City of San
Diego Personnel Department, 1200 Third Avenue - Suite 300, San
Diego, CA 92101. Include your name and the title of the position
for which you are applying.
SCREENING PROCESS
Please ensure all information is complete and accurate as the
responses you provide on the supplemental questions will be
reviewed using an automated evaluation system. If you are
successful in this initial screening process, your application will
be reviewed for applicable education, experience, and/or training
to ensure all minimum requirements have been met. Successful
candidates will be placed on a list which will be used to fill
position vacancies during the next six months (180 days). For each
vacancy, only those candidates with the most appropriate
qualifications will be contacted by the hiring department for an
interview.
SUPPLEMENTAL INFORMATION
PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional
pending the results of all screening processes applicable to this
position, which may include the following: confirmation of
citizenship or legal right to work in the United States; completion
of a pre-employment medical review and exam (which may include drug
and alcohol testing); reference checks; and fingerprinting.
Fingerprints will be submitted to the Federal Bureau of
Investigation and the California Department of Justice for a
conviction record report. Certain positions may require additional
screening processes, including a polygraph examination and/or
background investigation. All screening processes must be
successfully completed before employment begins. A positive test
result for alcohol, cannabis/marijuana, illegal drugs, or
inadequately explained prescription drugs, or misrepresentation,
falsification, or omission of pertinent facts in any step of the
screening or selection process, may constitute cause for
disqualification or termination of employment. Nothing in this job
posting constitutes an express or implied contract for employment
with the City of San Diego. Candidates must notify the Personnel
Department of any change in their name, mailing address, email
address, or phone number, otherwise they may miss employment
opportunities.
Rev. 8 - November 8, 2024 (New Recruitment Date)
City employees may be eligible to participate in a benefit program
including holidays, vacations, savings and retirement plans, health
programs, and other benefits.
Eligible City employees initially hired or assuming office on or
after July 10, 2021, with the exception of Police Recruits
participating in the City's Police Academy, will participate in the
City's Defined Benefit Plan administered by the San Diego City
Employees' Retirement System (SDCERS).
Benefits may change due to employer-employee contract
negotiations.
or review the
01
I understand that failure to respond to the following questions in
the spaces provided may result in the rejection of my application.
In addition, I may miss out on employment opportunities. R--sum--s
are NOT reviewed for assessing the minimum requirements.
02
I understand that the responses I provide on the supplemental
questions will be reviewed using an automated evaluation system and
that if I am successful in this initial screening process, my
application will be reviewed for applicable education, experience,
and/or training to ensure all minimum requirements have been met.
03
Are you currently working for the City of San Diego as a
government/municipal employee?
04
Have you previously worked for the City of San Diego as a
government/municipal employee?
05
If you have previously worked or are currently working for the City
of San Diego, please enter your PERNR.
06
The minimum age for this job is 18, unless you are 17 and a high
school graduate. Do you meet the minimum age requirements for this
job?
07
How did you first hear about this employment opportunity?
08
If you selected Other in question #7, please specify.
09
How many years of full-time clerical experience do you have which
includes one year of full-time experience as a personal or private
secretary/assistant?
10
Indicate in which of the following areas you have full-time
clerical experience.
11
Describe your full-time clerical experience in the following areas:
a. Creating and editing documents (specify types of documents and
software used); b. filing and classifying material (specify types
of materials and filing systems); c. checking, reviewing, and
proofing (specify types of data and documents); d. bookkeeping and
calculating; e. operating business machines; f. copying and
recording data; g. public contact/receptionist duties; h.
developing and maintaining spreadsheets; i. managing organizational
materials or processes (specify methods used). For each area,
specify from which employer the experience was gained, your title,
level of responsibility, percent of time spent on each area, and
the total length of your experience. If you do not have any
experience in a specific area, write None.
12
How many years of full-time personal or private
secretarial/assistant experience do you have?
13
Indicate in which of the following areas you have personal or
private secretarial/assistant experience.
14
Describe your full-time secretarial/assistant experience in each of
the following areas. a. Prepare and distribute various types of
correspondence; b. report preparation; c. oral presentations; d.
screen and schedule appointments; e. arrange meetings; f.
coordinate attendance at meetings; g. coordinate and arrange travel
itineraries; h. prepare agendas; i. take notes and prepare minutes;
j. obtain information from and provide information to the public;
k. respond to media inquiries; l. prepare and distribute media
releases; m. monitor and identify relevant new coverage. For each
area, specify from which employer the experience was gained, your
title, level of responsibility, percent of time spent on each area,
and the total length of your experience. If you do not have any
experience in a specific area, write None.
15
Have you successfully completed a formalized (classroom) clerical
training program consisting of a minimum 520 hours of training in
clerical or office procedures? NOTE: Attach proof of program
completion to your application.
16
Do you possess an Associate's Degree in Office
Education-Secretarial or a closely related field? NOTE: Attach
proof of degree to your application.
17
If you answered yes to question #16, specify degree.
18
Describe your secretarial/assistant experience working for a
board/commission president, chief executive officer, elected
official, director, or similar executive. Specify from which
employer the experience was gained, your title, level of
responsibility, percent of time spent performing the duties and the
total length of your experience.
19
Describe your lead/supervisory experience in the following areas:
a. Scheduling assigned functions and ensuring that work is
performed correctly; b. reviewing/approving time cards; c.
interviewing, selecting and/or recommending qualified personnel for
subordinate positions; d. providing orientation and on-the-job
training to ensure that responsibilities are understood by
subordinates; e. monitoring and evaluating the performance of
employees through evaluations which you have written, signed and
administered; f. recommending/administering personnel actions for
employee recognition, counseling and/or discipline. For each area,
specify from which employer the experience was gained, your title,
level of responsibility, percent of time spent on each area, and
the total length of your experience.
20
Indicate the computer programs with which you have a high level of
proficiency.
21
Describe your experience and proficiency with the following
computer programs : a. Adobe Acrobat; b. Access; c. Excel; d.
Outlook; e. PowerPoint; f. Publisher; g. Word. For each area,
specify from which employer the experience was gained, percent of
time spent on each area, and the total length of your experience.
If you do not have any experience in a specific area, write
None.
22
Describe your experience with written and oral communication
experience. List any presentations, reports, media briefs, etc. you
have prepared. Specify from which employer the experience was
gained, your title, level of responsibility, percent of time spent
performing the duties, and the total length of your experience.
23
I understand that I am required to submit the following documents
at the time of application, if utilized to meet the minimum
requirements: Proof of degree; proof of clerical training program
completion; proof of Out-of-Class Assignment (OCA). If you are
unable to attach, refer to the Required Documents section of the
job posting for instructions.
Required Question
Keywords: City of San Diego, CA, San Diego , EXECUTIVE ASSISTANT, Other , San Diego, California
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