Innovation Operations Coordinator

Company: Cooley LLP
Location: San Diego
Posted on: March 7, 2025

Job Description:

Innovation Operations CoordinatorCooley is seeking an Innovation Operations Coordinator to join the Data team.Position summary: Under the direction of the Director of Data, the Innovation Operations Coordinator will provide administrative support to Innovation department related business processes, projects, and initiatives. Specific duties include, but are not limited to:Position responsibilities:Business process support:

• Contribute to the evolving maturity of the innovation department processes, workflows, and technologies to support the needs of the department by proposing process improvements and evaluating the effectiveness of existing processes
• Develop and maintain department-wide filing and file sharing systems, utilizing Sharepoint, OneDrive, Teams, Miro and other repositories
• Develop and maintain administrative forms and templates to improve the operations of the department
• Develop and maintain team and group rosters, including Teams group memberships, email distribution lists, and event attendees
• Provide administrative support to the innovation leadership team, including, but not limited to budgeting processes, vendor management, expense and invoice entry, reporting, meeting, travel and event coordination (including reserving conference rooms and arranging catering, as needed)Project and initiative support:
  • Facilitate cross-functional collaboration and task management
  • Collaborate with relevant teams on research related to innovation department efforts, including gathering information about use cases, peer firm activities, client activities, and other relevant data as requested by innovation department leadership
  • Assist in producing and distributing collateral for innovation department projects and initiatives, including developing meeting agenda and taking meeting minutes
  • Assist in creating and maintaining intranet and other digital content related to the innovation department
  • Compile and prepare metrics and reporting as necessary to support leadership presentations
  • All other duties as assignedSkills and experience:Required:
    • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
    • Available to work overtime, as required
    • 2+ years directly related experience, e.g., administrative with experience in activity reporting, strong proficiency in data review and analysis, and experience executing multiple projects concurrentlyPreferred:
      • Bachelor's Degree
      • Experience in a professional services environmentCompetencies:
        • Strong administrative skills and exceptional attention to detail in all areas
        • Excellent organizational skills and ability to manage multiple requests and assess priorities
        • Ability to maintain confidentiality of all records, files, documents and department information
        • Possess strong time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
        • Excellent verbal (both listening and talking) and written communication skills
        • Professional demeanor and the ability to use initiative, diplomacy and tact
        • Good-natured, pleasant to work with and the ability to function as a team member
        • Ability to interact and develop relationships with attorneys, business professionals and external vendors
        • Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule
        • Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary
        • Must demonstrate initiative, diplomacy, and tact
        • Possess excellent written, communication and proofreading skills with attention to detail
        • Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others
        • Reliable, committed, and punctualCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.EOE.The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.00 - $41.00 ($58,240.00 - $85,280.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Keywords: Cooley LLP, San Diego , Innovation Operations Coordinator, Other , San Diego, California