Innovation Operations Coordinator
Company: Cooley LLP
Location: San Diego
Posted on: March 7, 2025
Job Description:
Innovation Operations CoordinatorCooley is seeking an Innovation
Operations Coordinator to join the Data team.Position summary:
Under the direction of the Director of Data, the Innovation
Operations Coordinator will provide administrative support to
Innovation department related business processes, projects, and
initiatives. Specific duties include, but are not limited
to:Position responsibilities:Business process support:
- Contribute to the evolving maturity of the innovation
department processes, workflows, and technologies to support the
needs of the department by proposing process improvements and
evaluating the effectiveness of existing processes
- Develop and maintain department-wide filing and file sharing
systems, utilizing Sharepoint, OneDrive, Teams, Miro and other
repositories
- Develop and maintain administrative forms and templates to
improve the operations of the department
- Develop and maintain team and group rosters, including Teams
group memberships, email distribution lists, and event
attendees
- Provide administrative support to the innovation leadership
team, including, but not limited to budgeting processes, vendor
management, expense and invoice entry, reporting, meeting, travel
and event coordination (including reserving conference rooms and
arranging catering, as needed)Project and initiative support:
- Facilitate cross-functional collaboration and task
management
- Collaborate with relevant teams on research related to
innovation department efforts, including gathering information
about use cases, peer firm activities, client activities, and other
relevant data as requested by innovation department leadership
- Assist in producing and distributing collateral for innovation
department projects and initiatives, including developing meeting
agenda and taking meeting minutes
- Assist in creating and maintaining intranet and other digital
content related to the innovation department
- Compile and prepare metrics and reporting as necessary to
support leadership presentations
- All other duties as assignedSkills and experience:Required:
- After orientation at Cooley LLP, exhibit proficiency in the
Microsoft Office suite, iManage and other firm applications
- Available to work overtime, as required
- 2+ years directly related experience, e.g., administrative with
experience in activity reporting, strong proficiency in data review
and analysis, and experience executing multiple projects
concurrentlyPreferred:
- Bachelor's Degree
- Experience in a professional services environmentCompetencies:
- Strong administrative skills and exceptional attention to
detail in all areas
- Excellent organizational skills and ability to manage multiple
requests and assess priorities
- Ability to maintain confidentiality of all records, files,
documents and department information
- Possess strong time management skills and the ability to
prioritize and handle multiple tasks quickly and efficiently
- Excellent verbal (both listening and talking) and written
communication skills
- Professional demeanor and the ability to use initiative,
diplomacy and tact
- Good-natured, pleasant to work with and the ability to function
as a team member
- Ability to interact and develop relationships with attorneys,
business professionals and external vendors
- Ability to work independently and as part of a team in a
fast-paced environment for multiple supervisors, meet deadlines and
maintain flexibility with work assignments (including changes in
timekeeper assignments) and work schedule
- Ability to organize and prioritize work assignments, as well as
delegate tasks to service departments when necessary
- Must demonstrate initiative, diplomacy, and tact
- Possess excellent written, communication and proofreading
skills with attention to detail
- Ability to function in a professional and polite manner when
dealing with clients, co-workers, court personnel and others
- Reliable, committed, and punctualCooley offers a competitive
compensation and excellent benefits package and is committed to
fair and equitable employment practices.EOE.The expected hourly pay
range for this position with a work schedule of 40 hours per week
is $28.00 - $41.00 ($58,240.00 - $85,280.00 annually). Please note
that final offer amount will be dependent on geographic location,
applicable experience and skillset of the candidate.We offer a full
range of elective benefits including medical, health savings
account (with applicable medical plan), dental, vision, health
and/or dependent care flexible spending accounts, pre-tax commuter
benefits, life insurance, AD&D, long-term care coverage, backup
care for children and/or adults and other parental support
benefits. In addition to elective benefit options, benefited
employees receive firm-paid life insurance, AD&D, LTD, short
term medical benefits as well as 20 days of Paid Time Off ("PTO")
and 10 paid holidays each year. We provide generous parental leave
and fertility benefits. New employees will attend a detailed
benefit orientation to learn more about our many benefits and
resources.
Keywords: Cooley LLP, San Diego , Innovation Operations Coordinator, Other , San Diego, California
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